BMX Victoria - Policies

1.0 Extreme Weather Policy

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BMX Victoria recognises that it has a responsibility to show a reasonable duty of care to riders, officials, coaches and spectators at, and for the duration of any event held under the banner of BMX Victoria.

The purpose of this policy document is to outline the responsibilities of key individuals in the case of extreme weather conditions on the day of any event held by BMX Victoria.

2.1 Social Media Policy

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As a member-based organisation, BMX Victoria recognises the benefits and value to be found through the use of social media, both as a promotional tool and a way of enabling member interaction.

When individuals make clear their association with BMX Victoria while using social media, it is expected that they will behave in accordance with the Cycling Australia Code of Conduct and relevant BMX Victoria policies, and not to the detriment of themselves or others.

This policy document is intended to provide guidance to all BMX Victoria stakeholders while using any form of social media.

3.0 Spectator Behaviour Policy

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BMXV appreciates, and benefits from, the input and attendance of spectators at events, training and workshops, but also recognises the risk that inappropriate spectator behavior places on all stakeholders.

It is expected that spectators attending any events held under the banner of BMXV, will behave in accordance with this policy and the BMXA Member Protection Policy.

This policy has been adopted to offer guidance for spectators regarding the way in which they are expected to act, and provide officials with guidance for when dealing with spectators failing to behave appropriately.

4.0 Inclusive Environments Policy

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As a member based organisation, BMXV recognises that it has a responsibility to provide welcoming and inclusive environments to all members of the community.

BMXV aims to provide equal opportunity for all members of the community to compete, officiate, and administer in the sport of BMX. Special effort should be made to provide an inclusive and engaging environment for individuals who may be at risk of becoming isolated for reasons relating to nationality, family issues, disability, gender or sexual orientation.

The purpose of this policy is to offer guidance to those involved in providing and maintaining these inclusive environments.

5.0 Organisational Spokesperson Policy

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When distributing information, internally or externally, it is essential for BMXV to convey relevant and accurate information, through clearly outlined communication channels.

It is also important to have a clearly stated hierarchy in place, which is adhered to when dealing with such communication activities.

6.0 Representative Selection Policy

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BMXV recognises that it has a responsibility to be transparent and uniform in the processes it uses when selecting athletes to compete in representative competition.

The purpose of this policy document is to provide clear guidelines and procedures in regards to the selection of athletes for state squad, state squad and junior development squad.

7.0 Privacy Policy

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As the governing body of BMX in Victoria, BMXV requires the collection of some personal information in order to effectively operate and administer the sport. This information may be collected through registration and membership procedures, fundraising initiatives, or any other activity conducted by BMXV where personal details are required.

This policy document provides guidelines for the use and protection of personal information gathered by BMXV.

8.0 Conflict of Interest Policy

The BMXV Board is committed to high standards of ethical conduct and accordingly places great importance on making clear any existing or potential conflict of interest.

9.0 Volunteer Policy

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As a member based, not for profit organisation, BMXV depends upon the support and dedication of volunteers at all levels, to ensure its continued progression and success. BMXV recognises that without proper induction, training and recognition of its volunteers, their experience in the sport may suffer.

This policy shall provide the procedures BMXV requires in order to train and retain its volunteers, and guidance for the way in which they are recognised by the sport.

10.0 Smoke Free Policy

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BMXV recognises that smoking, both direct and passive, can have severe impacts on an individual’s health, especially if the individual is a child or adolescent. With this knowledge, BMXV must limit the impact cigarette smoke can have on its members, by limiting the exposure and intake of first or second-hand tobacco smoke.

This policy shall be implemented in BMXV clubs & facilities state-wide.

12.0 Reimbursement Policy

BMXV recognises staff or volunteers may on occasion be required to pay out of their own pockets expenses consequent on their employment. Under certain circumstances, as outlined in this policy, these may be reimbursed by the organisation.

The purpose of this policy is to spell out under what circumstances reimbursement of expenses may occur on behalf of BMX Victoria (BMXV), and the process for doing so. This policy relates to both staff and volunteers acting on authorised BMXV business.

13.0 Sponsorship Policy

The Board of BMX Victoria is committed to ensuring that its financial arrangements are carried out in an ethical manner.

The purpose of this policy is to establish the framework and guidelines for the creation of productive partnerships between BMX Victoria and the private sector, i.e. sponsorship alliances with corporations, foundations, individuals and other non-government organisations.

A sponsorship is about relationship building and can be a powerful way to build and strengthen partnerships. It is recognised that such alliances can provide important financial and marketing support to potential partners of BMX Victoria while at the same time generate additional revenues to support BMXV's mission and mandate.

14.0 Delegation of Authority Policy

In line with good governance procedures the Board of BMX Victoria has established general principles under which it and management operate to ensure that business is carried out in the best interests of all stakeholders with proper sharing of responsibilities between directors and management.

The Board proposes to focus on governance and to delegate to management the authority necessary for operational management. In order to run the company on a day to day basis the board has delegated adequate authority to the management to enable them to conduct the business. This delegation of authority continues down via line management.